Data Protection governs how information about living people (such as pupils and staff) is collected and used.
GDPR is about personal data. This means data which relates to an individual who can be identified from that information. It does not affect all the records the school or academy trust holds because much of it will not contain personal data.
GDPR became law on 25 May 2018. It had a number of changes from the previous Data Protection Act. The main new feature of data protection under the GDPR is an accountability principle, meaning that the organisation does not only have to comply, but it has to be able to demonstrate that it complies.
The Information Commissioner’s Office (ICO) is the national regulator of data protection legislation. If there is something that we, as an academy trust, are doing that is not quite as it should be, a complaint can be made to the ICO.
N.B. the ICO website is a key place to find further information on GDPR. Here is the link:
St Marys CE Primary Academy is part of Peterborough Diocese Education Trust (PDET) and therefore PDET is the Data Controller and responsible for compliance under GDPR.
PDET has audited all of its schools / academies and is responsible for creating and maintaining a Record of Processing Activities (RPA).
The RPA is a list of the main types of information the Trust has (and this, therefore, includes all the information schools in the Trust have), stating key details about the data, such as:
Privacy Notices are what we use to explain to people why we collect information and what we are going to do with it, such as if we are going to share it with anyone else.
GDPR makes it a requirement for all public authorities (including schools) and large
organisations to have a designated DPO. PDET’s DPO can be contacted at
The GDPR gives individuals various rights around their data. The main one is being
able to request a copy of the information held about them, but it also gives them the
right to do things like request that information is corrected (if inaccurate).
PDET has prepared the following policies for GDPR which have been adopted by the academy:
Individuals have the following rights: